Common Mistakes for Self Reps on their Immigration applications

Common Mistakes for Self Reps on their Immigration applications

An applicant can fill, file and submit the application themselves and send it to CIC, however, without having a professional review it for mistakes could cause unnecessary delays in processing and even a denied application. Below are a few of the most common examples in which an application could be delayed or declined.

Using the incorrect versions of the forms

All of the CIC’s application forms are available on their website. These forms are updated often and without warning, sometimes they are updated numerous times within a year. If a form is submitted using an older version of the form, the CIC could mark the application as incomplete and return it without processing and ask for it to be resubmitted using the correct forms, which can account for additional months being added to the application results.

Another common mistake made with regard to forms is incorrect signatures. Not signing in the correct location or forgetting to add a signature may result in the entire application being returned

Leaving questions blank and/or answering questions incorrectly

The top overlooked mistake when applying to the CIC is leaving questions blank. It is extremely important to answer all questions in full, even writing “Not Applicable” if a question does not relate to your situation. When an officer is reviewing your application, and there are blank questions, it can be seen as suspicious. 

Immigration forms can be very complex and it is important to read all the instructions carefully; it is common that the same information to be asked in several places.

Asking for assistance if an applicant does not understand what a question is asking, is also a common mistake. Applicants mistakenly answer a question with irrelevant information.

Incomplete supporting documents

Each immigration program and visa office have its own list of required documents to be provided with an application. Some ask for original documents and others ask for notorized or photocopies. By not submitting the correct format of the document, it can result in processing delays.

The CIC can return an application if enough of the documents are not included.  For example; if you are sponsoring a spouse to come to Canada, and do not include photos, emails, letters, or any proof of the relationship, the CIC could refuse the application because of lack of proof that the relationship is real.

Some documents that are requested, may not always be listed clearly. For example; all visa offices ask for Proof of Identity, more often a Birth Certificate. Depending on the country of origin, an applicant or sponsored person may not have been issued a birth certificate. Knowing which alternative documents to provide can be confusing.

If the application asks for documentation, it is very important that as much information is provided as possible.  Even so, the application checklist provides you with the basic requirements, things you cannot apply without. As professionals, we make sure the file is backed up by concrete evidence by providing more documents than required on the checklist. Items an individual not in the Immigration field would typically not think of including. Similarly, all government processing fees must be correct or the application may be returned.

Fingerprints and Medical Examination

There is a list of doctors in Canada, and designated doctors in other countries around the world, who are allowed to conduct medical tests to the standard of Canadian Immigration. The applicant must see one of these designated doctors in order for their tests to be allowed on the application. It is a common mistake that some applicants make, where they do not go to one of the listed doctors  and their application rejected.

Submitting Applications under incorrect categories

When submitting an application, it is best to be correct in under which category you will be applying for. This mistake is seen often, and with it comes returned applications. For example: if an applicant is sponsoring their spouse to be a permanent resident, that is a category of the Family Class and should not be filed under any other category.  

If an application is under the correct category, there can still be distinguishing factors that are overlooked. Another example would be; an application for the Federal Skilled Worker Program. A very important requirement is the National Occupational Classification (NOC) code. Understanding which NOC code is suitable for an applications work experience is not always simple. Some codes are very similar as the job duties listed can overlap.

Notably, knowing which visa office is responsible for the processing of an application is very important. An application can be returned if it was submitted to the wrong visa office.

Submitting an application for Canadian immigration can be complicated. Above are the top five mistakes commonly made. There are others which could result in the processing time to be delayed, an application returned and even a refusal of an application. These mistakes can be avoided by using a trusted and experienced representative to assist you with your immigration process.

Contact us today and ask for your eligibility for Canadian visa or immigration plans. You may fill out the free immigration evaluation form and after we assess your eligibility our staff will contact you.

Canada: +1 (604) 468- 5747
Vancouver Office Address: ​1500 West Georgia Street, Unit 1300, Vancouver, BC V6G 2Z6
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